GOVERNMENT OF INDIA

INSTITUTE OF SECRETARIAT TRAINING & MANAGEMENT

DEPARTMENT OF PERSONNEL & TRAINING

ADMINISTRATIVE BLOCK, JNU CAMPUS (OLD), OLOF PALM MARG,

NEW DELHI – 110067

TELEPHONE – 011-2685314;     FAX – 011-26104183

WEBSITE: - WWW.ISTM.GOV.IN

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File No-  A-33039/2/2013-ISTM                                               Date: 15.10.2013                                                                                                                                 

To

1.            All Ministries/Departments of the Govt. of India

2.            All Attached Offices & Subordinate Offices  of the Govt. of India

3.            The Comptroller and Auditor General of India, New Delhi

 

Subject:      Training Course on “Records Management for Right to Information” to be held from 15-17 January, 2014 at ISTM, New Delhi.  …

Sir/Madam,

This Institute will be conducting a four day Training Course on Records Management for Right to Information to be held from 15-17 January, 2014.

2.         Details of the Course, eligibility requirements and facilities available are given at Annexure-I.  Nomination form for the Course is given at Annexure II.  Nomination form of the eligible persons duly countersigned by the sponsoring authority may please be forwarded latest by 6th December, 2013.

3.         Nominees have option to either (a) Send hard copy along with sponsoring  authority’s recommendations or (b) Apply on line. Application not received in requisite proforma will not be considered. For sending the nomination form manually, the nomination proforma is available on www.istm.gov.in website. However, the nominees must ensure that his/her nomination is cleared by his/her sponsoring authority before applying online. The sponsoring authority’s letter may be sent separately by post.

 

4.         All sponsoring authorities are requested to ensure that candidates selected for the course are relieved to attend the course only on receipt of clear communication to that effect from ISTM.

 

Yours faithfully,


(Rajeev Kumar Kundi)

Deputy Director & Course Director

Annexure-I

Course Information Sheet

 

Code               :           RTI -RM                     

Title                 :           Records Management for Right to Information

Duration          :           3 days

 

AIM OF THE COURSE:

 

            The enactment of Right to Information Act, 2005 has thrown up new challenges before the civil services in regard to the strengthening of the practices and procedures for record management in government for effective implementation of the Act. The present training course on Records Management for Right to Information is an initiative to meet this challenge. The Act enjoins upon the public authorities to strengthen their records management systems and use of the latest technology for this purpose in a cost effective manner.  The Course  has been designed to provide a practical framework, in which participants are encouraged to reflect upon the current record management practices and the possible ways for realigning them to meet the requirements of the Act. They are also encouraged to define their role and the roles of their organisations in the realignment process for providing timely information to the people.

 

BROAD CONTENTS OF THE COURSE:

 

1)     The Right to Information Act, 2005

2)     The Public Records Act, 1993 and Public Records Rules, 1997.

3)     File Management Systems including Electronics Systems

4)     Record Retention Schedules

5)     Tools for retrieval of Active & Non-Active Records

6)     Maintenance and Generation of Records relating to handling of requests under RTI Act.

 
METHODOLOGY

            The programme will be organized on highly participative basis. The training methods will, therefore, include lecture discussion, group discussion,  practical exercises, etc.,

 

ELIGIBILITY CONDITION

 

This course is intended for Section Officers/officers of equivalent rank working in the Ministries, Departments, Attached Offices and Subordinate Offices of the Government of India.

 

COURSE CAPACITY

The maximum number of participants that can be admitted to the Course is 25.

NOMINATIONS FOR THE COURSE

Nominations in the prescribed format (Annexure) duly completed and signed by the Sponsoring Authority should reach the course coordinator at the following address.

Shri R.K. Kundi, Deputy Director,

Institute of Secretariat Training & Management

Room No. 114, Administrative Block, JNU Campus (Old),

Olof Palme Marg, New Delhi –110067.

 

 The Fax No., Telephone Number and complete address of the Sponsoring Authority (including PIN code) may also please be furnished for facility of communication.   Candidates whose nominations are accepted by Institute of Secretariat Training & Management will be informed accordingly.  Last date for receipt of nomination form is 6th December, 2013.

ACCOMMODATION

ISTM has modest hostel facility available on twin sharing basis. The hostel rooms are available on first-cum-first-served basis only.  Participants who would like to avail of hostel facility at ISTM may like to contact the Hostel Warden or the caretaker at Tel # 011-26172571 and Fax # 26104183.  The family members of the participants are NOT permitted to stay at the hostel.

IMPORTANT

Candidates whose nominations are accepted by ISTM shall be intimated. They may be relieved only after receipt of such intimation from ISTM.